Restaurant Bookkeeping & Advisory

Your numbers,
finally working
for you.

Bookkeeping and financial advisory built exclusively for restaurant operators. By someone who's been on both sides of the pass.

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Food Cost %
34.1%
Target: 28–32%
Theo vs. Actual Variance
+2.8%
$680 in unexplained loss
Current Wk Sales vs 4-Wk Avg
+6.2%
$24,180 vs $22,770 avg
Sales Per Man Hour
$42.80
↑ $3.20 vs last week
EBITDA
$18,450
↑ 12.4% vs last month
Net Cash Change
-$1,820
Week over week ↓
Prime Cost Tracking QuickBooks Online Restaurant365 Food Cost Analysis Labor Reporting Cash Flow Forecasting Multi-Entity Accounting Monthly P&L Review Vendor Bill Pay
Prime Cost Tracking QuickBooks Online Restaurant365 Food Cost Analysis Labor Reporting Cash Flow Forecasting Multi-Entity Accounting Monthly P&L Review Vendor Bill Pay
Why Prime Cost Advisory

We speak restaurant.

Most bookkeepers have never worked a double. They don't know what it means when your theoretical food cost is 28% but your actual is 34%. They can't tell you why your prime cost spiked in August or what to do about it.

We can. Prime Cost Advisory was built by operators with hands-on experience running restaurants and a deep background in accounting, so we understand your business from both the line and the ledger.

Service Tiers

Pick your seat
at the table.

All plans include restaurant-specific setup. No long-term contracts required.

Required Setup Fee New Location Onboarding — $750–$2,500 one-time Required for all new clients. Covers accounting system setup, POS integration, chart of accounts build, and first-month configuration.
The Line
Starting at $500/mo
Clean books, zero headaches
  • Daily sales posting from POS
  • Monthly bank & credit card reconciliation
  • Merchant & gift card reconciliation
  • Monthly inventory & COGS adjustments
  • Accounts payable tracking & coding
  • Monthly financial statements
  • Monthly sales tax prep & filing
  • Weekly KPI report
  • Email support, response within 24 hours
The Pass
Starting at $1,000/mo
Sheet to shelf. Theoretical to actual.
  • Everything in The Line
  • Weekly prime cost report
  • Detailed food & labor cost tracking
  • Theo vs. actual variance (*recipe costing required)
  • Monthly P&L review call
  • Full AP management including payment processing
  • Priority email & scheduled calls, response within 12 hours
The Table
Starting at $2,000/mo
Think of us as your CFO
  • Everything in The Pass
  • Annual budget preparation
  • Budget vs. actual reporting
  • Cash flow forecasting
  • Multi-entity consolidation
  • Quarterly strategy call
  • Dedicated account management, same-day response

* Every restaurant is different. Pricing shown is a starting range and may vary based on revenue, number of locations, and operational complexity. Contact us for a custom quote.

Add-On Services

Available on any tier. No long-term commitments.

One-Time Projects
  • +QBO Setup & Historical Cleanup$500–$3,500
  • +Recipe Costing & Menu Engineering$1,500–$3,500
  • +New Concept Financial Modeling$1,500–$3,000
  • +POS & Restaurant Tech Advisory$500–$1,500
  • +Loan Package Preparation$500–$2,500
Recurring Services
  • +Payroll Coordination$250 / location / mo
  • +1099 Preparation$150–$400 / yr
  • +Tip Reporting — Form 8027$200–$350 / yr
  • +Insurance Audit Support$200–$400 / yr
  • +Annual Financial Review Package$300–$500 / yr
The Process

Simple from day one.

01
Free Discovery Call

We talk through your operation, your pain points, and what you actually need — no sales pitch.

02
Books Cleanup & Setup

We set up or clean up your QBO with a restaurant-specific chart of accounts that actually makes sense.

03
Monthly Rhythm

Books reconciled, reports delivered, and a call to walk through what the numbers mean for your business.

04
You Stay in Control

No jargon, no black box. You always know where your money is going and what to do about it.

Who We Work With

Built for operators, not spreadsheet jockeys.

If you're running a restaurant and your books are a mess, your accountant doesn't understand your business, or you're flying blind on food and labor — we should talk.

We work with a focused roster of clients so every operator gets real attention, not a template.

Independent Full-Service
Single-location sit-down restaurants that want clean books and a clear picture of their prime cost every week.
Fast Casual & QSR
High-volume operators who need tight cost controls and fast reporting without the overhead of an in-house accountant.
Multi-Unit Groups
Growing operators with 2–10 locations who need consolidated reporting, entity management, and a real financial partner.
Let's Get Started

Ready to know your
real numbers?

Book a free consult or send us a message — we'll get back to you within one business day.

Send a Message

Or Book Directly

Free 30-Min
Prime Cost Diagnostic

We review your P&Ls and show you exactly where your food and labor costs stand. No pitch. No obligation.

Book a Free Consult